Receipt Management Services for UK Businesses That Lose Too Many
Lost receipts mean lost tax deductions and gaps in your records that cause problems at year end. ABM Chartered Accountants sets up a digital receipt management system that captures every receipt, extracts the data, and posts it straight into your accounts.
Every Receipt Captured, Stored, and Posted Automatically
Receipt management replaces shoeboxes, wallets, and email inboxes with a clean digital process. Your team photographs a receipt on their phone, the data is extracted automatically, and it flows into your accounting system with the correct coding. ABM Chartered Accountants sets up and manages this process so no receipt is ever lost again.
Our ICAEW and ACCA qualified accountants configure tools like Dext and Hubdoc, connect them to your Xero, QuickBooks, or Sage account, verify that VAT details on receipts support your input tax claims, and ensure every transaction is posted to the correct nominal account.
What Our Receipt Management Service Covers
From capturing receipts on your phone to posting them into your accounts, here is how ABM Chartered Accountants makes sure no business expense goes unrecorded.
Digital Receipt Capture
Scanning and photographing paper receipts using mobile apps so they are stored digitally instantly.
Data Extraction
Pulling supplier name, date, amount, and VAT from each receipt automatically using smart technology.
Receipt Storage & Filing
Storing all receipts securely in the cloud with a clear filing structure you can search at any time.
Accounting System Posting
Posting extracted receipt data directly into Xero, QuickBooks, or Sage with the correct coding.
VAT Receipt Verification
Checking that receipts contain valid VAT details so your input tax claims are properly supported.
Receipt Policy & Training
Setting up a receipt capture policy for your team and training them to use the tools correctly.
No More Lost Receipts, No More Lost Claims
HMRC requires you to keep records that support your tax deductions. A missing receipt can mean a disallowed expense claim, a challenged VAT reclaim, or a penalty if your records are found to be inadequate during an enquiry. ABM Chartered Accountants eliminates that risk by making receipt capture automatic, immediate, and reliable.
Digital receipt management also saves time. There is no more sorting through paper at year end, no more chasing staff for missing receipts, and no more guessing what a faded till receipt was for. Everything is captured, extracted, and filed the moment it happens.
Receipt Management for Businesses Right Across the UK
Based in Canary Wharf, London, ABM Chartered Accountants provides receipt management services to businesses throughout the UK. Our mobile-first approach means receipts are captured wherever your team is.
Receipt Management for Every Type of Business
We manage receipts for businesses in construction, professional services, trades, transport, retail, property, hospitality, and technology. Any business with staff spending on the move benefits from digital receipt capture.
Why Businesses Choose ABM Chartered Accountants for Receipts
Chartered Receipt Management
ICAEW and ACCA qualified managing your receipt process.
Digital From Day One
Dext and Hubdoc configured and connected to accounts.
Every Claim Supported
VAT receipts verified so your tax claims hold.
How We Work
Initial Consultation
Set Up and Onboard
Ongoing Support
We provide regular reviews and proactive advice to keep your finances optimised and HMRC-compliant.
Get in Touch Today
Whether you need help with your tax return, payroll, VAT, or business advisory, our qualified UK accountants are ready to provide clear, practical guidance for your specific needs.
Book a Consultation
Fill in the form below and one of our expert accountants will contact you promptly to discuss your accounting and tax requirements.
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Frequently Asked Questions
Here are answers to the receipt management questions we hear most often. Contact our team for guidance.
What is receipt management?
Receipt management is the process of capturing, storing, and processing business receipts so they are available to support your accounts and tax returns. With digital tools, receipts are photographed, the data is extracted, and everything is filed and posted to your accounting system automatically.
Which tools do you use?
We use Dext and Hubdoc as our primary receipt capture tools. Both allow your team to photograph receipts on their phone, extract the key data automatically, and send it directly into your Xero, QuickBooks, or Sage account. ABM Chartered Accountants configures and manages the setup.
How long do I need to keep receipts?
HMRC requires businesses to keep records for at least six years. For VAT-registered businesses, VAT records must also be retained for six years. Digital copies of receipts are accepted by HMRC provided they are a clear and readable copy of the original document.
Can digital receipts replace paper ones?
Yes. HMRC accepts digital copies of receipts as valid records provided they are legible and accurate. Once a receipt is captured digitally using an approved tool, you do not need to keep the paper version. ABM Chartered Accountants ensures your digital records meet HMRC requirements.
What if a receipt does not show VAT details?
If a receipt does not include the supplier’s VAT number, the VAT amount, and the date, you may not be able to reclaim the input VAT on that purchase. We check every receipt for valid VAT details and flag any that are missing key information.
How much does receipt management cost?
Fees depend on the volume of receipts, the number of team members submitting them, and whether you need the service as a standalone offering or as part of your monthly bookkeeping. We offer fixed monthly pricing. Contact ABM Chartered Accountants for a quote.