Expense Management Services for UK Businesses That Need Better Control
Receipts in pockets, claims submitted months late, and no clear picture of what your business actually spends. ABM Chartered Accountants brings order to your expenses with a managed service that captures, categorises, and reports on every pound your business pays out.
Every Expense Captured, Coded, and Accounted For
Expense management is about making sure every business cost is properly recorded, correctly categorised, supported by a receipt, and claimed in the right tax period. Without a system, expenses get missed, receipts get lost, and your accounts understate costs or overstate profits. ABM Chartered Accountants puts a process in place that prevents all of this.
Our ICAEW and ACCA qualified accountants set up digital receipt capture tools, code your expenses to the correct nominal accounts, check claims against your expense policy, track mileage using HMRC approved rates, and produce regular expense reports that show exactly where your money is going.
What Our Expense Management Service Covers
From capturing receipts to producing expense reports, here is how ABM Chartered Accountants gives you full visibility and control over what your business spends.
Receipt Capture & Processing
Collecting, digitising, and recording every business receipt so nothing is lost or left unclaimed.
Expense Categorisation
Coding every expense to the correct account so your reports and tax returns reflect the true cost.
Policy Compliance Checking
Reviewing claims against your expense policy to flag anything that falls outside approved limits.
Mileage & Travel Tracking
Recording business mileage and travel expenses accurately using HMRC approved mileage rates.
Expense Reporting
Producing regular expense reports by category, department, or individual so you see where costs go.
System Setup & Integration
Setting up Dext, Hubdoc, or similar tools and connecting them to your cloud accounting platform.
See Where Every Pound of Spending Goes
When expenses are managed properly, you claim every legitimate cost against your tax bill, your accounts reflect the true cost of running your business, and you can spot where spending is out of line. ABM Chartered Accountants gives you that visibility with a service that runs quietly in the background every week.
Poor expense management also creates problems at year end. Missing receipts mean disallowed claims. Uncategorised costs mean inaccurate reports. Late submissions mean adjustments after the accounts are prepared. We eliminate these issues by building expense capture into your weekly or monthly bookkeeping rhythm from the start.
Expense Management for Businesses Right Across the UK
Based in Canary Wharf, London, ABM Chartered Accountants provides expense management services to businesses throughout the UK. Our digital tools mean receipts and claims are captured wherever you are.
Expense Management for Every Type of Business
We manage expenses for businesses in professional services, construction, property, retail, technology, hospitality, trades, and transport. Every sector has different spending patterns, and our categorisation reflects your cost structure.
Why Businesses Choose ABM for Expenses
Chartered Expense Specialists
ICAEW and ACCA qualified managing your business expenses.
Digital Receipt Capture
Dext and Hubdoc set up and managed completely.
Tax Claims Maximised
Every legitimate expense captured and claimed against tax.
How We Work
Initial Consultation
Set Up and Onboard
Ongoing Support
We provide regular reviews and proactive advice to keep your finances optimised and HMRC-compliant.
Get in Touch Today
Whether you need help with your tax return, payroll, VAT, or business advisory, our qualified UK accountants are ready to provide clear, practical guidance for your specific needs.
Book a Consultation
Fill in the form below and one of our expert accountants will contact you promptly to discuss your accounting and tax requirements.
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Frequently Asked Questions
Here are answers to the expense management questions we hear most often. Contact our team for guidance.
What is expense management?
Expense management is the process of capturing, recording, categorising, and reporting on the costs your business incurs. It ensures every receipt is accounted for, every claim is coded correctly, and your accounts reflect the true cost of running your business for both reporting and tax purposes.
What tools do you use for receipt capture?
We use Dext, Hubdoc, and similar digital receipt capture tools. These allow you or your team to photograph receipts on a phone, which are then automatically extracted and posted to your accounting system. ABM Chartered Accountants sets up the tool and manages the process for you.
Can you check claims against our expense policy?
Yes. We review expense claims against your company expense policy to flag anything that exceeds approved limits or falls outside permitted categories. If you do not have a formal policy in place, ABM Chartered Accountants can help you create one that is practical and clear.
How do you handle mileage claims?
We record business mileage using HMRC approved mileage allowance payments. The current rate is 45 pence per mile for the first 10,000 miles and 25 pence per mile after that. ABM Chartered Accountants tracks your mileage, calculates the claim, and posts it to your accounts.
Will I receive expense reports?
Yes. We produce regular expense reports showing your total spending by category, department, project, or individual. These reports help you identify where costs are rising, spot unusual patterns, and make informed decisions about where to cut back or invest further.
How much does expense management cost?
Fees depend on the number of transactions, the number of staff submitting expenses, and the level of review required. We offer transparent, fixed monthly pricing. Contact ABM Chartered Accountants for a quote tailored to your business and the volume of expenses you process.